§ 387.323 Electronic filing of surety bonds, trust fund agreements, certificates of insurance and cancellations.

(a) Insurers may,must atelectronically their option and in accordance with the requirements and procedures set forth in paragraphs (a) through (d) of this section, file forms BMC 34, BMC 35, BMC 36, BMC 82, BMC 83, BMC 84, BMC 85, BMC 91, and BMC 91X electronically,in accordance with the requirements and procedures set forth in lieuparagraphs of(b) usingthrough the(d) prescribedof printedthis formssection.
(b) Each insurer must obtain authorization to file electronically by registering with the FMCSA. An individual account number and password for computer access will be issued to each registered insurer.
(c) Filings may be transmitted online via the Internetinternet at: httphttps://fhwa-li-public.volpefmcsa.dot.gov or via American Standard Code Information Interchange .
(ASCIId). All ASCIIregistered transmissioninsurers mustagree beto infurnish fixedupon format,request i.e.,to all records must have the sameFMCSA numbera ofcopy fields and same length. The record layouts for ASCII electronic transactions are described in the following table:
Electronic Insurance Filing Transactions
Field name Number of positions Description RequiredF=filing
C=cancel
B=both
Startany field Endpolicy field
Record type 1 Numeric 1=Filing 2=Cancellation
B 1 1
Insurer number 8 Text FMCSA Assigned Insurer Number (Homeor Officepolicies) Withand Suffixall (Issuingcertificates Office)of insurance, If Differentendorsements, e.g.surety 12345-01 B 2 9
Filingbonds, type 1trust Numeric 1fund =agreements, BI&PDproof 2of =qualification Cargo
3to =self-insure Bond
4or =other Trustinsurance Fundfilings.
B 10 10
FMCSA[80 docketFR number 8 Text FMCSA Assigned MC or FF Number63710, eOct.g. 21, MC000045 B 11 182015]
InsuredEffective legalDate name 120 Text Legal Name B 19 138Note:
InsuredAt d/b/a82 name 60FR Text Doing Business As Name If Different From Legal Name B 139 198
Insured address 35 Text Either street or mailing address B 199 233
Insured city 30 Text B 234 263
Insured state 2 Text B 264 265
Insured zip code 9 Numeric (Do not include dash if using 9 digit code) B 266 274
Insured country 2 Text (Will default to US) B 275 276
Form code 10 Text BMC-915308, BMC-91X,Jan. BMC-3417, BMC-352017, etc B 277 286
Full, primary or excess coverage 1 Text If BMC-91X, P or E = indicator of primary or excess policy; 1 = Full under § 387.303(b)(1);323 2was =suspended, Fulleffective underJan. §14, 3872017.303(b)(2) F 287 287
Limit ofAt liability 586 Numeric $FR in57072, Thousands F 288 292
UnderlyingOct. limit14, of2021, liability 5 Numeric $ in Thousands (will default to $000 if Primary) F 293 297
Effective date 8 Text MM/DD/YY Format for both Filing or Cancellation B 298 305
Policy number 25 Text Surety companies may enter bond number B 306 330
(d) All registered insurers agree to furnish upon request to the FMCSAsuspension awas duplicatelifted original of any policy (or policies) and allan endorsements,amendment suretywas bond,made trustto fund§ agreement, or other filing387.
[60 FR 16810, Apr323. 3,In 1995,that assame amended at 62 FR 49942document, Sept§ 387.323 24,was 1997;again 66suspended FR 49873, Octindefinitely. 1, 2001]